![]() ![]() a list of models that depends on manufacturer.a list of flavors that depends on type of ice cream.a list of cities that depends on the selected country.But once you start to use dropdown menus in your spreadsheets, you'll inevitably run into a challenge: how can you make the values in one dropdown list depend on the values in another? In other words, how can you make a dropdown list dynamic? In column E, the choices are Complete, Pending, or Cancelled, and these values are pulled automatically from the range G5:G7:ĭropdown lists are easy to create and use. Dropdown lists are implemented as a special kind of data validation. This makes it easy for users to enter only data that meets requirements. Google Sheets vs.Dropdown lists allow users to select a value from a predefined list. How to use ChatGPT to write Excel formulas For more, take a look at these additional Excel tips and tricks. Make any adjustments as per your requirements and pick OK.Ī drop-down list in Excel gives you a convenient way to enter data. Step 3: Go to the Review tab and select Protect sheet or Protect workbook. Head to the Protection tab, mark the Locked check box, and select OK. Step 2: Within the Alignment section, select the Small arrow at the bottom right to open the Format cells window. Now select the cells you wish to lock in order to prevent changes from unauthorized sources.Īfter you’ve selected the area you want to lock, go to the Home tab. Step 1: Go to the column where your data for the drop-down list is entered. To prevent someone from viewing or tampering with the source of the drop-down list’s data, you can lock those cells. ![]() Step 2: Choose a style from the ones provided, such as Stop (X), and select OK.Īlternatively, if you want a message to pop up that doesn’t prevent individuals from entering invalid data, select either Information or Warning from the Style menu. Should the title or text fields be left empty, Excel will apply a default message. Reopen the Data validation window, select the Error alert tab, and tick the Show error alert after invalid data is entered box.Įnter a custom title and a message. Step 1: Select the cell where you created your drop-down. Similar to how you can insert a message that describes the purpose of the drop-down list, you can also display an error alert, which can emerge when text or data that’s not found in the list is entered. The text added here is limited to 225 characters. Enter a relevant title and the text you want to be displayed when clicking the drop-down list. Then open the Data validation pop-up window once more. Step 1: Choose the cell where the drop-down list is located. Once you’ve created your drop-down list, you can make it more accessible by adding an input message. Display a message when the drop-down list is selected The cell you initially selected from step 1 will now have a functioning drop-down list consisting of all the information you entered in step 4. Be sure to apply a comma after each list item. Step 4: Within the Source field, enter exactly what you want to be included in the drop-down list. Step 3: Pick the Allow menu from the subsequent window that pops up and select List. Step 2: Go to the Data tab and select the Data validation button or choose Data validation from the drop-down menu. Step 1: Select the cell in the column where you want to input a drop-down list. This specific method is the most straightforward and is particularly effective for a Microsoft Excel spreadsheet beginner and for lists that won’t require constant updates. There are a few ways to create a drop-down list on Excel. Create a drop-down list by manually entering data You will now have a drop-down list menu located in the cell you chose from step 3. The Source bar will include the entire cell range that you select in the above steps. Step 7: In the Data validation mini pop-up window, select the Arrow button. From here, simply select the range of cells by dragging the cursor from the first cell down to wherever your last cell is located. Step 6: You’ll be taken back to your spreadsheet’s main view. An arrow will be displayed on the edge of the Source field. Step 5: Within the Allow menu, select List. Step 4: Go to the Data tab and select the Data validation button or choose Data validation from the drop-down menu. Step 3: Select the cell where you want the drop-down list to appear. How to keep your Microsoft Teams status active How to factory reset Windows 10 or Windows 11 ![]()
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